Information on the Processing of Personal Data

HYUNDAI ASSAN OTOMOTİV SAN. VE TİC. A.Ş.

INFORMATION NOTE ON ETHICS REPORTING LINE

This Information Note is prepared by Hyundai Assan Otomotiv San. ve Tic. A.Ş. (“Hyundai Assan” or the “Company”), acting as a data controller pursuant to the Personal Data Protection Law numbered 6698 (“Law”) for the purpose of informing the relevant persons who use the Hyundai Assan Ethics Reporting Line and share their personal data at their own discretion.

  1. 1. The Purposes of Personal Data Processing

This Information Note is prepared by Hyundai Assan Otomotiv San. ve Tic. A.Ş. (“Hyundai Assan” or the “Company”), acting as a data controller pursuant to the Personal Data Protection Law numbered 6698 (“Law”) for the purpose of informing the relevant persons who use the Hyundai Assan Ethics Reporting Line and share their personal data at their own discretion.

  • Determining of irregularities that may be encountered in Hyundai Assan's business processes (Financial, Misconduct/Personal Interest, Misuse of Company Fixtures, Bribery and Extravagant Gifts, Threats/Physical and Psychological Violence, Information Security, Environment, Health and Security and Other),
  • Evaluating and reporting of such irregularities' compliance with Hyundai Assan’s ethical principles and national and international legislation,
  • Conducting studies and reporting on the prevention of any irregularity and improving the related business processes,
  • Requesting additional information and documents from you about your complaints and/or contacting you in order to provide information about the process, if you have shared your contact details,
  • In accordance with the nature of the irregularity, informing the authorized persons, institutions and organizations, following-up the legal affairs and exercising our right of defense,

Please note that you are not obligated to share the abovementioned personal data when using the Hyundai Assan Ethics Reporting Line and that you may submit your complaints and/or notices without providing your identity and/or contact information.

  1. 2. The Parties to whom the Processed Personal Data can be Transferred and the Purpose of Transferring

The personal data stated under this Information Note are transferred to the legally authorized institutions and organizations for the purposes of informing the authorized persons, institutions and organizations, following-up legal affairs and exercising our right of defense, only when necessary in line with the nature of the irregularity, within the framework of the personal data processing conditions specified under Article 8 of the Law. Your personal data will not transferred to any other third person or institution.

  1. 3. The Method and Legal Basis for the Collection of Personal Data

Your abovementioned personal data are collected by Hyundai Assan verbally and/or in writing, physically and/or electronically and/or by filling out the Hyundai Assan Ethics Reporting Line Form and/or via e-mail sent from you. 

Your personal data collected by Hyundai Assan for the abovementioned purposes and with the explained methods, are processed based on the following legal basis within the scope of Article 5 of the Law: (i) existence of our legitimate interest, (ii) such processing is clearly stipulated in the laws and (iii) for the fulfillment of our legal obligations. 

The personal data are processed and transferred to the legally authorized persons and institutions for the purposes of informing abovementioned persons and institutions, following-up legal affairs and exercising our right of defense on either of the following legal basis within the scope of Article 5 of the Law: (i) such processing is required for the establishment, use or protection of our rights, (ii) for the fulfillment of our legal obligations and (iii) such processing is clearly stipulated in the laws.

Hyundai Assan shall store your personal data for the duration required by the purposes for which the data was collected and, in any case, for the statutory limitation periods. Following the expiration of these periods, your personal data shall be deleted, destroyed or anonymised by Hyundai Assan. 

  1. 4. Rights of Data Subjects

 As Data Subjects you are entitled to apply to Hyundai Assan in order to; 

  • receive information regarding whether your personal data is processed or not,
  • demand further information in case your personal data has been processed,
  • learn about the purpose of the processing of your personal data and whether the personal data is used in compliance with the specified purpose,
  • receive information regarding the third parties (located in Turkey or abroad) to whom your personal data is transferred,
  • request the rectification of the incomplete or inaccurate data, if any, and request that the operations regarding rectification of personal data be reported to the parties to whom the personal data has been transferred,
  • request the deletion or destruction of personal data in the event that the reasons requiring its processing cease to exist, despite the fact that it has been processed in accordance with the provisions of the Law and other relevant laws, and request that the operation regarding deletion or destruction be reported to the third parties to whom the personal data has been transferred,
  • object to the emergence of a result against the Data Subject as a result of an analysis conducted exclusively by automated systems, and
  • request compensation of your damages (if any) in case the personal data is processed contrary to the Law.

As Data Subjects, you may send your requests to exercise your rights (i) by a petition with wet-ink signature and documents that shall prove identity, to be delivered to the Company by hand (ii) by a notarized copy of the wet-ink petition to be delivered to the formal address of the Company or (iii) by a petition signed with a “secured electronic signature” via registered electronic mail (KEP) address to be delivered to the address of the Company which is hyundaiassan@hs01.kep.tr or (iv) by a petition to be submitted via your e-mail address registered in the Company’s system to the following e-mail address: Etik@hyundaiassan.com.tr 

Once you have completed your submission, Hyundai Assan shall conclude your request as soon as possible, free of charge and within thirty days at the latest, depending on the nature of the request. However, in the event that the transaction requires a cost, a fee determined by the Personal Data Protection Board shall be charged by our Company.   

 

Kind regards,

Hyundai Assan Otomotiv San. ve Tic. A.Ş.

E-mail address: Etik@hyundaiassan.com.tr

KEP address: hyundaiassan@hs01.kep.tr

Website: https://www.hyundai.com/tr/tr

Central Registry System (MERSİS) Number: 6417374276976368

Address: Kozyatağı, Şehit Mehmet Fatih Ongül Sok. No:2, 34742 Kadıköy/İstanbul